Vanova Health Privacy Policy

Effective Date: August 5, 2026

1. Introduction

Vanova Health Solutions, LLC ("Company" or "We") respects your privacy and is committed to protecting it through our compliance with this policy. This Privacy Policy describes how we collect, use, disclose, safeguard, and otherwise process information obtained through our website.

Please read this Privacy Policy carefully before using the website. By accessing or using the website, you acknowledge that you have read and understand this Privacy Policy.

This Privacy Policy applies only to information collected through the website. It does not govern information collected through separate written service agreements, Business Associate Agreements, employment relationships, or other contractual arrangements unless specifically stated.

2. No Collection of Patient Information

Our website is not designed to receive Protected Health Information (PHI) or other patient-specific information. Visitors should not submit:

  • Patient names;

  • Medical records;

  • Health insurance information;

  • Dates of birth;

  • Social Security numbers;

  • Clinical records;

  • Laboratory results;

  • Diagnostic images;

  • Prescription information; or

  • Any information that identifies an individual patient.

    Website forms and email links are intended solely for general business inquiries. If patient information is inadvertently submitted through the website, we reserve the right to delete or securely dispose of such information and may request that future communications occur through appropriate secure channels. Nothing in this Privacy Policy creates a Business Associate relationship under HIPAA. Any obligations relating to PHI arise only through a separately executed written agreement, including a Business Associate Agreement (“BAA”), where applicable.

    3. Information We Collect and How We Collect It

Depending on how you interact with our website, we may collect the following categories of information.

Information You Voluntarily Provide

When you contact us or complete a website form, we may collect:

  • Your name;

  • Professional title;

  • Practice or organization name;

  • Business mailing address;

  • Business email address;

  • Business telephone number;

  • Information regarding your practice;

  • Information regarding requested services;

  • Preferred method of communication; and

  • Any additional business information you voluntarily choose to provide.

We ask that you limit your submissions to information reasonably necessary for us to respond to your inquiry.

Information Automatically Collected

When you visit our website, certain technical information may be collected automatically.

Examples include:

  • Internet Protocol (IP) address;

  • Browser type and version;

  • Operating system;

  • Device type;

  • Device identifiers;

  • Date and time of access;

  • Pages viewed;

  • Time spent on individual pages;

  • Navigation paths;

  • Referring website;

  • Exit pages;

  • General geographic region derived from IP address;

  • Internet service provider; and

  • Website performance information.

This information generally does not identify you personally but helps us understand how visitors use our website.

4. Cookies and Similar Technologies

Our website uses cookies and similar technologies to improve functionality, enhance user experience, and better understand how visitors use the Website. Cookies are small text files stored on your device when you visit a website. Cookies may include:

  • Essential Cookies - These cookies are necessary for the website to function properly. These cookies generally cannot be disabled without affecting website functionality.

  • Analytics Cookies - We may use analytics cookies to understand how visitors interact with the website. Analytics data helps us improve website usability and content. Where feasible, analytics information is reviewed in aggregate rather than to identify individual visitors.

  • Preference Cookies - Preference cookies may remember certain website settings or user preferences to improve future visits.

    Most internet browsers permit users to accept cookies, reject cookies, delete cookies and make other configuration changes. Disabling cookies may affect website functionality and may prevent certain functions from operating as intended.

    5. Information We Do Not Intentionally Collect

    The Company does not intentionally collect the following information through the website:

  • Protected Health Information;

  • Medical records;

  • Clinical treatment information;

  • Financial account information for payment processing;

  • Credit card information;

  • User account credentials (the Website does not provide user accounts);

  • Social Security numbers;

  • Driver’s license numbers; or

  • Other categories of highly sensitive personal information that are not reasonably necessary for the operation of the website.

    If such information is inadvertently received, we reserve the right to delete, redact, or securely dispose of it consistent with applicable law and our internal practices.

    6. How We Use Information We Collect

    The Company uses information collected through the website for legitimate business purposes, including:

  • Responding to Inquiries

  • Business Development Activities

  • Website Operations and Improvement

  • Security and Fraud Prevention

  • Legal and Regulatory Compliance

    7. Disclosure of Your Information

We may disclose aggregated information about our users, and information that does not identify any individual or device, without restriction.

In addition, we may disclose personal information that we collect or you provide:

  • To our subsidiaries and affiliates.

  • To contractors, service providers, and other third parties we use to support our business and who are bound by contractual obligations to keep personal information confidential and use it only for the purposes for which we disclose it to them.

  • To a buyer or other successor in the event of a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of Company's assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which personal information held by Company is among the assets transferred.

  • To third parties to market their products or services to you if you have not opted out of these disclosures. We contractually require these third parties to keep personal information confidential and use it only for the purposes for which we disclose it to them.

  • To fulfill the purpose for which you provide it.

  • For any other purpose disclosed by us when you provide the information.

  • With your consent.

  • To comply with any court order, law, or legal process, including to respond to any government or regulatory request.

  • To enforce our rights arising from any contracts entered into between you and us.

  • If we believe disclosure is necessary or appropriate to protect the rights, property, or safety of the Company, our customers, or others. This includes exchanging information with other companies and organizations for the purposes of fraud protection and credit risk reduction.

    8. Healthcare Information and HIPAA

    The Company understands the importance of protecting healthcare information.

    However, this website is not intended to collect, transmit, or store Protected Health Information (“PHI”).

    Any handling of PHI that occurs in connection with contracted services is governed by separate written agreements, including Business Associate Agreements when applicable.

    The Company does not:

  • Request patient information through the website;

  • Maintain patient records through the website;

  • Provide patient services through the website; or

  • Use website forms as a mechanism for transmitting PHI.

    Visitors should not submit PHI through the website.

    9. Data Security

We have implemented measures designed to secure your personal information from accidental loss and from unauthorized access, use, alteration, and disclosure.

The safety and security of your information also depends on you. Visitors should take reasonable precautions when interacting with the website including maintaining security of their devices, using updated browsers and security software, avoiding transmission of confidential information through public channels, and not submitting PHI through website forms.

Unfortunately, the transmission of information via the internet and mobile platforms is not completely secure. Although we do our best to protect your personal information, we cannot guarantee the security of your personal information transmitted through our website. Any transmission of personal information is at your own risk. We are not responsible for circumvention of any privacy settings or security measures we provide.

10. Your Privacy Choices

Depending on applicable law and the circumstances, you may have certain rights regarding information collected through the website.

These rights may include the ability to:

  • Request information about personal data we maintain;

  • Request correction of inaccurate information;

  • Request deletion of information where legally appropriate;

  • Request information regarding our privacy practices; and

  • Ask questions regarding how information is handled.

    The availability of these rights may vary depending on your location and applicable legal requirements.

    11. Your State Privacy Rights

State consumer privacy laws may provide their residents with additional rights regarding our use of their personal information. The Company intends to comply fully with all applicable state consumer privacy laws. Please send an email to info@vanovahealth.com with any requests pursuant to state privacy laws.

12. Changes to Our Privacy Policy

We may update our privacy policy from time to time. When changes are made, the updated Privacy Policy will be posted on the website with a revised Effective Date. Your continued use of the website following publication of an updated Privacy Policy constitutes acknowledgment of the revised policy.

13. Contact Information

To ask questions or comment about this privacy policy and our privacy practices, contact us at:

Vanova Health Solutions, LLC
Attn: Privacy Officer / Privacy Contact

271 Grove Street, Suite E
Verona, NJ 07044

Email: info@vanovahealth.com

Telephone: (973) 559-3701

14. Acknowledgment

By accessing or using the website, you acknowledge that you have reviewed this Privacy Policy and understand how information may be collected, used, and disclosed as described herein.

If you do not agree with this Privacy Policy, you should discontinue use of the website.